Performance Plus categorizes assets into five main fields: Buildings, Grounds, Machines, Rooms, and Vehicles. Each type of asset has data that is specific to its category and requires special templates to properly manage the data that is being tracked. For example, machines may have serial numbers where vehicle typically have Vehicle Identification Numbers (VIN).Assets can also be grouped to track costs associated with asset groups also known as costing centers in some maintenance management programs.
Work orders can be managed in one of two ways. The simple approach is to treat work orders as either open or closed. Although this process can be affective, we recommend as categorizing work orders into a five step process. First a work order must be requested. After a work order is requested, it should go into a pending status where the needed parts and human resources are gathered. After the parts and human resources are available the status of a work order should be changed to planned. Work orders that are plan mean that part and labor are available but the work order is awaiting scheduling. After a work order is scheduled, the status should be changed to scheduled. Once the work is completed, the work order should be closed out. In review, the five steps to an effective work order system are: Requested, Pending, Planned, Scheduled, Closed.
The best way to describe preventative maintenance is a schedule of planned maintenance actions aimed at preventing breakdowns and failures. The goal of preventative maintenance is preventing failure of equipment before it actually occurs. Added benefits include preservation of equipment and reliability particular asset being maintained. Most of the time, preventative maintenance results in a significant cost savings.
Scheduling is a full time job even in the smallest of organizations. In this dynamic world, things constantly change and schedules are not immune to this change. That is why scheduling is an important roll in the maintenance field. It requires constant attention and adjusting to accommodate dynamic changes. Schedulers must be able to prioritize and adjust to hectic conditions. Performance Plus allows schedules to view all open work orders and preventative maintenance tasks in order of importance for each day of the week. In larger organizations schedulers need to work with planners in order to ensure the appropriate resources are available at the needed time and date. In smaller organizations the scheduler and planner may very well be the same person.
This often overlooked element of asset management is of huge value when proper tracking is documented. Warranties are valuable and cost organizations a lot of money. Warranty tracking consists of purchase date, warranty end dates, warranty tracking number, and any additional details that should be documented under a comments section.
Asset Depreciation has two valuable functions. First it serves an important accounting function which helps determine special tax deductions and capital expenditures. Second, depreciation helps management make critical maintenance decisions about whether to repair and asset or replace it. Asset depreciation is tracked by imputing a purchase date and value followed by the estimated useful months of the asset and the salvage value of the asset once it has reached the final month of value. After the asset information is imputed into performance plus, the program automatically creates a depreciation table for a month by month look at how much the asset is worth.
Inventory control is a valuable part of curtailing unnecessary maintenance costs. By having excess inventory, an organization wastes valuable money. By not having critical parts an organization can lose serious amounts of money. Performance Plus parts inventory system helps track and decide which items to keep in stock, which items can be ordered with relative easy, and which items take longer periods of time to obtain. Parts managers can look at the parts inventory and decide where to order from, how much stock should be maintained on the shelf and what should be ordered to bring inventory levels to a safe operating environment. Over time, optimal levels of parts inventories can be identified and parts managers can order with ease and comfort.
Performance Plus does not create purchase orders but it does track purchase ordering. Once a part is ordered, it is entered into the system with a carrier and a package tracking number. The purchase order number is entered into Performance Plus so tracking the part both internally and externally to the company can be done with ease.
It is important for a company to have its critical contacts on record and easily accessible. Performance Plus captures key information and categorizes contacts in a way that finding them is a breeze. There is a special tab dedicated to contacts in Performance Plus. From the contacts tab, a user can sort by name, number, profession, and many other search able criterion. Each asset can also be assigned a contact so that finding appropriate help for each and every asset can be done with the click of a button.
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Each asset has the ability to upload pictures plus multiple files that are of value to the asset. The file upload could be used for users guides, special hand written instructions, safety guides, special permits needed for operations, or any other supporting files that need to be tracked with the asset. Uploading files to specific assets gives organizations the power to manage and organize their assets with a great deal of efficiency.
Performance Plus is built with a powerful search feature in the top left hand corner of the program. The search feature makes it possible for a user to search virtually any record in the data base by typing in key words. The more words the user types in the search bar the more accurate the search becomes. For example, if a user wanted to search for a 2005 Ford truck they would type in "2005 Ford truck." That search would yield any 2005 Ford truck in the data base. To be more specific the user could type in "Red 2005 Ford Truck." Now the data base would search more specific fields and the user would stand a better chance of finding what they were looking for within seconds.
The costing center allows users to group assets according to special groups that are associated with each other. This feature will track all the costs associated with the group and provide valuable information pertaining to how much maintenance money is spent on the each costing center.
Data exporting is another valuable tool. Certain information in Performance Plus can be exported in excel format for use by other programs. This information is extremely handy for creating reports that can be utilized for purposes outside of Performance Plus. Excel format ensures that the information is compatible with the Microsoft Office Suite.